Competition Participation Rules

Notification to Winners and Confidentiality

The winners of the competition are the student (s) of the Cumulus member institution that submitted the project. The winners and their home Cumulus member institutions will be notified by email by 15 April 2020 of their prize category award and/or honorary mentions. The winner(s) will need to confirm the acceptance of the award and those student(s) involved in the winning projects. Failing such confirmation within a period of 7 days from Cumulus making contact, the entrant(s) selected will be considered to have simply relinquished the prize and it may be awarded to another entrant with no reward for those deemed to have relinquished it. The public announcement will of the winners will be made through digital channels in April 2020 and will be followed with an online exhibition of the winning submissions and honorary mentions.

Award Ceremony

The award ceremony will be part of the official program of the Cumulus Conference Roma 2021: Design Culture(s) at Sapienza University of Rome in June 2021. At least one student representative (in case of team submissions) of each winning category (1st, 2nd, 3rd prize) shall participate in the award ceremony at the conference.

Travel Grant Guidelines 

Winners will be expected to manage themselves the logistics of their trip organization. Coordination arrangements will include obtaining travel insurance coverage and travel cancellation insurance for the whole duration of their participation in the Cumulus Conference Roma 2021: Design Culture(s) at Sapienza University of Rome in June 2021.

The travel grant that is given to the winners (for 1st, 2nd, and 3rd prize categories) is intended to only partially cover expenses that will be incurred when participating in the conference. The travel grant can be applied to cover transportation (air, train) or/and accommodation/housing during the conference, travel insurance and if needed, a visa. Winners are encouraged to apply for additional travel support from the home university or any other source available to them. Winners are responsible for any taxes that may be associated with their prize award and travel grant, if any. Costs not related to the conference participation, such as any other travel than the route between home institution and conference venue, free-time activities, travel equipment, etc. are not covered nor organized by Cumulus.

Winners waive any and all claims of liability against Cumulus, its employees and representatives, for any personal injury or loss which may occur from the conduct of, or participation in, the program, or from the use of the travel grant. No responsibility is assumed by Cumulus for any injury and/or damage to other persons, property as a matter of liability, negligence, or otherwise recognized reason caused by the participating student or the Cumulus member institutions or any third party participating in the program.

Remittance Travel Grant and Monetary Award

Monetary Award

Cumulus will issue the monetary prize award (for 1st, 2nd, and 3rd prize categories) to the winner (s) by name(s) shortly after the winners are notified in April 2020. The award is non transferable. In the case of a student team winning, the monetary award is transmitted to the lead submission entrant. He/she will be responsible for any further transactions to disseminate the award to other team members. The award may not be altered, exchanged or reimbursed. The value of the award is determined at the time of writing these rules and it may not be disputed in any way with regard to its valuation or amount. The award may not be the subject of any request for financial compensation not provided for, any exchange or any return for any reason whatsoever.

Travel Grant

As a result of the COVID-19 global pandemic travel grants for the Cumulus Conference Roma 2020: Design Culture(s) at Sapienza University will be processed in 2021 as the conference will take place in June 2021. Cumulus will issue the travel grant student winners in the form of a bank reimbursement. The travel grant recipients are responsible for the delivery of receipts and proofs of payment to Cumulus as requested and within the deadline that will be indicated by the Cumulus Secretariat. Reimbursement is only paid against proofs of real costs and not applicable in case of cancelled travels or no show to the conference. Winners will be encouraged to attend a special award ceremony for the competition that will take place in June 2021 as part of the CumulusRoma conference.